Successful Meeting Tips to Achieve Greater Program Integration

SUCCESSFUL MEETING TIPS TO ACHIEVE GREATER PROGRAM INTEGRATION

This list is tailored specifically to a meeting with partner organizations or groups.

Planning the Meeting

_____Set up an agenda for the meeting, deciding on the goal of the meeting and how the purpose of integration should be discussed.

_____Select what community stakeholders and other organizations will be invited and why, keeping the integration goals in mind.

_____Assemble a planning committee with members from the organizations/community involved and engage them in determining meeting facilitation techniques.

Running the Meeting

_____Be respectful of others’ time and schedule, starting and ending the meeting on the agreed time, allowing for possible social time before or after the meeting to engage networking and building of new relationships to their full potential to assist in the progression of integration.

_____Focus on the strengths of each organization/group and what each can bring to the integration process.

_____Rotate meeting facilitators among different organizations to develop new leadership roles and establish early on how collaboration will work to achieve health outcomes liked to program goals.

_____Encourage equal participation from all and keep the discussion on track, focusing on what populations are the target of the integrated services and/or interventions.

_____Urge community members to attend meetings, as appropriate, to provide insight and feedback regarding their needs concerning integration.

Following-up after the Meeting

_____Gather feedback from the group, make follow-up contact via email or phone, summarizing the meeting and future goals, and establish regular meeting cycles for the future.

_____Produce a document laying out what each organization will attempt to complete for the development of integration by the next meeting.  [i]

 

Tips for other Types of Meetings:

Program and Staff Meetings

Consider including a standard agenda item on the topic of integration.  Key questions to ask are:

  • How is it going?
  • What are we learning?
  • How can we improve?

Meetings with Donors

Consider raising the profile of your integrated programming during meetings with donors.  Key questions to ask are:

  • What does it look like?
  • What are you learning?
  • What are the challenges?
  • What are the results and outcomes?